TERMS OF REFERENCE
1. PURPOSE OF COMMITTEE
The “Town of Qualicum Beach Select Committee on Public Safety” shall advise Council and in particular:
(a) Consider and inquire into Public Safety by hearing from groups and citizens on their perspectives and concerns about personal and public safety in the Town of Qualicum Beach, and their ideas and recommendations to create a safer community.
2. LIMITATIONS OF THE DUTIES AND POWERS OF THE COMMITTEE
The Committee has no delegated authority from Council and is not empowered to manage any property, aspect or role of the Town’s responsibilities.
3. COMPOSITION OF THE COMMITTEE
The Committee shall be appointed by Council and composed of:
- the Mayor
- Councillor appointed with the primary interest of Protective Services
12 members selected from nominations received by the Town from the following community groups and agencies:
- Community Policing
- Block Watch
- Citizens on Patrol
- Chamber of Commerce
- Speed Watch
- Kwalikum Secondary School
- Qualicum Beach Seniors Centre
- District 69 Family Resource Association
- Qualicum Beach Residents’ Association
- Chartwell Residents’ Association
- Eaglecrest Residents’ Association
- Central Qualicum Beach Waterfront Association
4. ADVISORY PERSONS TO THE COMMITTEE
The following persons may participate in meetings of the Committee in an advisory capacity but shall not vote:
(a) Chief Administrative Officer,
(b) Corporate Administrator or designate, as Secretary to the Committee and clerical assistance for recording minutes, preparing agendas and organizing resource material,
(c) Bylaw Enforcement Officers,
(d) Staff Sgt. or an alternate member of the Oceanside RCMP detachment.
5. APPOINTMENT AND MEMBERSHIP
Community Group or Agency representatives:
(a) Each of the groups referred to in Section 3 may submit two nominations (one for member and one for alternate), and Council may, in any case, decline to appoint a nominee and request the community group or agency, as the case may be, to submit a further nomination.
(b) Nominations from the organizations listed in section 3 will be invited by the Town and forwarded to Council.
Term and Termination
(c) Members of the Committee shall serve during the pleasure of the Council.
(d) Council may terminate the appointment of any member of the Committee at any time.
Resignation and Absenteeism
(e) A member may resign from the Committee on presentation of written notice at a regular meeting of the Committee. Any member other than the Mayor or a member of Council who is absent from three (3) consecutive meetings without cause or without notice to the chairperson, shall be deemed to have resigned from the Committee.
(f) Any vacancy on the Committee other than a vacancy caused by the resignation of a Council member shall, for the expired portion of any term, be vacant or Council may invite fresh nominations from the group or agency that nominated the member who has vacated the position, as the case may be.
Composition of Committee
(g) At all times Council shall ensure that at least one member of the Committee is a Council member, as required by the Community Charter.
(h) All members of the public appointed to the Committee shall serve without remuneration. All expenses reasonably incurred in the carrying out of Committee business may be reimbursed by the Financial Administrator of the Town with the approval of the Chief Administrative Officer or designate.
(a) Regular meetings of the Committee will be held on the second Wednesday of each of the following months, January, May and September of each year commencing at 2:00 p.m.
(b) The Chairperson shall be a member of Council and may call a special meeting of the Committee.
(c) Meeting notice shall be in accordance with the Procedure Bylaw.
(d) The quorum for the Committee is 7 members.
(e) Should there be no quorum present within 15 minutes after the time appointed for the meeting, the recorder shall record in the minutes the names of the members present at the expiration of such fifteen minutes and the meeting shall stand adjourned until the next scheduled meeting.
Qualicum Beach Town Hall