Council Corner

Summary of Council Minutes

Read the "Council Corner" summary of each meeting.

Upcoming Meetings

• View upcoming meeting details
• Watch meeting videos

Council Meetings and Public Input

Pursuant to Council Procedure Bylaw No. 733, 2019, members of Council may participate in meetings utilizing electronic or other communication facilities.

• Comments for a particular regular Council meeting must be submitted no later than 12:00 pm two business days following the regular Council meeting.
• Submissions must be related to business discussed at the meeting and no longer than 300 words.
• Submissions will be distributed to all of Council and a brief summary of the comments will be included in the minutes.
• Submissions relating to closed public hearing topics will not be distributed to Council.
• Submissions unrelated to the meeting will not be included in the minutes.
• Comments must include a full name and address in order to be submitted for the minutes.

To submit a comment please use one of the following options:
Mail - Box 130, Qualicum Beach, BC V9K 1S7
Phone - 250-752-6921
Email - [email protected]

"Town Hall" Style Committee of the Whole Meetings

These new meetings will occur quarterly and include a dedicated open public comment or question-answer period with the Council on municipal matters. If a matter brought to the Committee during a Town Hall meeting is flagged as requiring further consideration, the Committee may make a recommendation for staff to bring it forward to a Council meeting for further discussion.

All meetings are recorded and will be available on the Town's website.

Speakers’ Process

To ensure a smooth and organized discussion, the following guidelines will be in place:

• Individuals wishing to speak must register using the sign-up sheet provided and give their name, municipality of residence, and topic of discussion.
• Speakers will be called upon in the order they registered.
• Each speaker will be given three minutes to ensure everyone has an opportunity to speak within the allotted time.
• Council and staff will be provided an opportunity to respond.
• If time permits, speakers may be invited to speak again, by raising their hand and being called on by the Chair.
• Council and staff will not engage in debate with members of the public.

Upcoming Meetings

The following 2025 Committee of the Whole meetings will provide a “Town Hall” segment:

• February 26, 2025 – Council Chambers, 10 am
• May 21, 2025 – Council Chambers, 10 am
• July 23, 2025 – Council Chambers, 10 am
• October 6, 2025 – Council Chambers, 10 am

Read the full "Town Hall" Style Meeting Guidelines

Correspondence Log

All correspondence addressed to Council members (and received through the channels listed below) is tracked by the Town and added to a monthly Correspondence Log. The Correspondence Log does not show names or content, but shows nature of the content. This is included in the regular Council agenda each month and is available for public viewing at the Town Hall front counter. Members of the public are welcome to request a copy of any item listed in the log, which will be redacted to ensure compliance with the Freedom of Information and Protection of Privacy Act.

To submit a comment please use one of the following options:

• Public Inquiry Form: Select the category “Council Business” on the Public Inquiry Form
• Mail - Box 130, Qualicum Beach, BC V9K 1S7
• Phone - 250-752-6921
• Email - [email protected]